Organization for Development Rehabilitation and Health
Procurement Operations Overview
The Procurement Department at ODRH is integral to the successful execution of the programs by meticulously managing the procurement and supply of goods and services with precision, efficiency, and transparency. the department is dedicated to fully complying with the procurement policies and standards established by each of the funding partners and donors, while also upholding rigorous internal procurement processes to facilitate the overall operations of ODRH from the identification of needs to the maintenance of records.
Project-Based Procurement
The Organization for Development, Rehabilitation and Health (ODRH) acknowledges the critical importance of aligning procurement activities with the distinct requirements of funding partners and donors. The procurement department at ODRH is proficient in addressing the unique procurement demands associated with each project, ensuring that all goods and services are acquired in full compliance with donor guidelines and standards.
Donor Policies and Protocols
The Organization for Development, Rehabilitation and Health (ODRH) has established a high-standard procurement policy, fully adhering to the international procedures outlined by each donor and funding partner. This adherence encompasses specific procurement thresholds, bid solicitation requirements, vendor selection criteria, and reporting protocols. By following these guidelines, we ensure that our procurement activities not only meet but also surpass the expectations set forth by our partners and donors.
Personalized Procurement Planning
The Organization for Development, Rehabilitation and Health (ODRH) has processed a personalized procurement plan that follows the policies set forth by donors and the objectives of the project budget. This plan is intended to facilitate effective procurement practices that align with established guidelines and financial targets.
Development and Systematic Enhancement
The advancement and systematic enhancement of procurement processes can substantially elevate operational efficiency, decrease costs, and foster improved relationships with suppliers.
Smart Procurement Practices
ODRH adopted smart procurement practices to streamline the process to enhance efficiency, transparency, and accountability by using predictive analytics for better purchasing decisions.
Feedback Mechanisms:
We have implemented feedback mechanisms that facilitate input from stakeholders to identify opportunities for enhancement. For example, collecting insights from end-users can result in improved specifications and more informed sourcing decisions.
Training and Development:
At ODRH, we are committed to the ongoing education of our procurement teams through rigorous training on best practices and emerging technologies. This initiative ensures that we remain both adaptable and innovative in a constantly evolving landscape.
Procurement Department Responsibilities
The Procurement Department of the Organization for Development, Rehabilitation and Health (ODRH) is tasked with addressing the internal procurement requirements that facilitate the organization's daily operations. This encompasses the acquisition of office supplies, equipment, and services essential for the efficient operation of both our offices and field activities.
Internal Procurement Policy & Procedures:
ODRH has established comprehensive internal procurement policy procedures that regulate all non-project-specific procurements. These policies are designed to ensure that internal purchases are conducted in a transparent, competitive, and cost-effective manner while also upholding the highest standards of accountability.
Personalized Procurement System
To enhance procurement operations, ODRH implements a centralized procurement system that facilitates the efficient management and monitoring of all procurement requests, from the initial requisition stage through to final delivery. This system guarantees consistency, minimizes redundancies, and significantly improves overall procurement efficiency.
Rapid Procurement Method
In emergencies, acquiring goods and services quickly is vital for delivering humanitarian assistance to affected populations. To enhance decision-making, ODRH will implement a rapid procurement initiative to enable prompt responses while maintaining accountability and compliance. Clear guidelines will be established for the responsible application of these thresholds in alignment with donor requirements, and all procurements must be documented for subsequent review.
Supplier Management
The procurement department upholds a diverse and thoroughly vetted pool of suppliers to meet internal requirements. We prioritize establishing enduring relationships with dependable vendors and service providers who comprehend and support our mission. This approach ensures that we consistently obtain high-quality goods and services.
Internal Review and Control Systems
ODRH has implemented comprehensive internal controls to oversee all procurement activities. Regular internal audits are conducted to ensure compliance with both donor-specific and internal procurement policies, preventing any misuse of funds or resources.
Structure of the Department
Procurement Process Flowchart
